VIVA USA Inc Administrative Assistant in Mossville, Illinois

Req Ref No: SPILAA-34 Location: Mossville, IL Duration: 36 months

Description

Descripton:

Assist in managing the TM/EM calendars o Coordinate and arrange meetings – notify manager that the meeting has been setup with the time and date when complete If you accept a meeting on our behalf – hit action, forward, and send an email – FYI I have added below meeting to your calendar Print calendars out on Thursday for review and feedback on meetings for next week Handle hotel and travel arrangement including itineraries Manage and submit Travel expense and ProCard expense reports on time – notify manger when complete Webtime Assist managers with ensuring employees are submitting hours o Run webtime report at the end of the month and send to TM/EMs Maintain accurate and up-to-date division people records – calendar database, email lists, organization charts Review incoming communication (paper and electronic), prioritize and manage issues while managers are traveling and direct inquiries when necessary Coordinate, consolidate and ensure timeliness of Jean highlight reports Plan and organize division meetings including ordering refreshments/treats when applicable Assist in the development of presentation materials for TM and/or EM meetings – if needed Coordinate purchase of recognition gifts for the division Order office supplies and manage my supply cabinet Add client anniversary dates for direct reports of TMs Proactively identifying items that need to get work – Div meeting, EMs calendars Consistently here Reflection of TMs – respect, timeliness, accuracy • Positive helpful attitude

Education Requirement:

Preferred 2 year business or 3-5 years experience

Critical Technical Skills:

Previous experience as an ADMIN Experience with Calendar management Record keeping

Soft Skills Required:

Proactively identifying items that need to get work – Div meeting, EMs calendars Consistently here Reflection of TMs – respect, timeliness, accuracy Positive helpful attitude

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.