Rose International Inc. Administrative Assistant in Mossville, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/ada/r/jobs/5587307 Position Title: Administrative AssistantPosition Number: 279735Location: Mossville, ILDesired Skill Set: Administrative, Administrative assistant, Calendar Management, Scheduling, Travel Arrangements, Expense ReportsPosition Description: Job Title: Administrative AssistantDuration: 36 MonthsLocation: Mossville, IL 61552Job Description: Assist in managing the TM/EM calendars o Coordinate and arrange meetings - notify manager that the meeting has been setup with the time and date when complete o If you accept a meeting on our behalf - hit action, forward, and send an email - FYI I have added below meeting to your calendar o Print calendars out on Thursday for review and feedback on meetings for next week Handle hotel and travel arrangement including itineraries Manage and submit Travel expense and ProCard expense reports on time - notify manger when complete Webtime o Assist managers with ensuring employees are submitting hours o Run webtime report at the end of the month and send to TM/EMs Maintain accurate and up-to-date division people records - calendar database, email lists, organization charts Review incoming communication (paper and electronic), prioritize and manage issues while managers are traveling and direct inquiries when necessary Coordinate, consolidate and ensure timeliness of Jean highlight reports Plan and organize division meetings including ordering refreshments/treats when applicable Assist in the development of presentation materials for TM and/or EM meetings - if needed Coordinate purchase of recognition gifts for the division Order office supplies and manage my supply cabinet Add client anniversary dates for direct reports of TMs Proactively identifying items that need to get work - Div meeting, EMs calendars Consistently here Reflection of TMs - respect, timeliness, accuracy Positive helpful attitudeEducation Requirement: Preferred 2 year business or 3-5 years' experienceCritical Technical Skills: Previous experience as an ADMIN Experience with Calendar management Record keepingSoft Skills Required: Proactively identifying items that need to get work - Div meeting, EMs calendars Consistently here Reflection of TMs - respect, timeliness, accuracy Positive helpful attitudeInterview Type: Onsite requiredRose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, arrest and conviction records, or any other characteristic protected by law. Positions located in San Francisco, California and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.